Hands up if, at the end of the day, you disappointedly look at your to-do list, see all the unfinished tasks, and wonder why. After a day that felt so busy, it turns out you just weren’t as productive as you’d have like. In the modern office environment, problems with focus and productivity are something almost everyone can relate to.
So, what’s stopping us from being the most productive version of ourselves? Let’s take a look at the top productivity pitfalls, and how to prevent them….
Eight. That’s the number email notifications that have popped up on my screen just while I have been writing this post. And honestly, it’s pretty distracting! Our solution? Email rules!
Creating rules for your email will automatically sort any incoming mail into folders and stop the constant onslaught of notifications. This should allow you to push the non-essential emails to a folder for you to review later.
If you’re feeling brave, you could quit your email application all together…. only for about 30 minutes at a time! The idea may be anxiety provoking, but calm down – if there’s an emergency someone will call you.
Getting sidetracked with new projects
Whether it’s boss or a coworker, people are constantly putting new, “small” projects on your desk in addition to your day-to-day work expectations. And while we would never encourage you to ignore these requests completely, it’s important to prioritize them.
Set realistic timelines and expectations! Yes, it’s tempting to complete quick projects right away, but it’s probably those distractions that prevent you from completing the bigger tasks at hand. So, instead, reply to the request with a specific timeline for you when will be complete the project by. And Ensure you’re at a good stopping point for your current work before you switch over to anything else.
Know which projects need to be perfect and which tasks simply need to be good enough. We’re all guilty of spending 15 minutes on an internal email to a colleague, and then wondering where the time went. But you don’t need to write that email perfectly; instead, just write it in a way that communicates your message effectively and efficiently.
Always give your best effort, but you’ve got to come to terms with the fact that not everything is going to, or needs to be, perfect.
Wasting time tracking
Much of your workflow requires you to track, note, log and record your interactions with clients and coworkers. And while you know the benefit of call notes and properly logging communications, these things take a lot of time if you’re doing them manually and in silo.
Take some time to find tools that will automate mundane tasks like note taking and call logging. And better than that, find a tool that integrates with systems you already have – like your CRM. Just be sure to avoid the standalone tools, they will only add complexity to your workflow.
If you’re in the market for productivity boosting, time saving, CRM integrating, communications tool, you’ll be please to know that your search is actually over. Hello, we’re CloudCall, and our computer telephony integration provides users with all the tools they need to level up their work day. Voicemail Drop, for example, is just one of the many features that our customers use to enhance their teams productivity.